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Application Guidance

Japanese Language Department Application Document List

2016 School Year
PDF版学生募集要項

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Qualifications for Admission(University Preparetion Corse)

Education High School Graduate 2 year College Graduate 4 year University Graduate
Age 18~21 years old By 26 years old By 29 years old
介护福祉士课程入学资格请点击这里
护士资格国家考试课程的入学资格请点击这里

Schedule

Admission period Notification of Examination

Application Document

Submission Period
Issue Residence Certificate

April

Late September of
Previous year

From Octover 1st to
31th of Previous year

Late February

October

Late March

From April 1st to 30th

Late August

Application Document

▌Necessary documents to submit

No

Document Name

Details

A-1

Admission Application Must be completed by the applicant in his/her native language.

A-2

 Resume In the designated format, write your education history, working history, purpose of study, and your Japanese education history in your native language.

A-3

Photo The photographs must have been taken no less than three months prior to application. Applicant’s name and nationality must be written on the back of each photo.  Affix one photograph to the application form.

A-4

Certificate of Graduation or Diploma and Certificate of Transcript

Certificate of Graduation, original and copy of diploma and Certificate of Transcript from the Last Educational Institution.

A-5

Certificates

Grade Report or Graduation Certification Report (For applications from the People's Republic of China and Vietnam)
Apply from http://www.chsi.com.cn (For Chinese) or
http://japan.vied.vn/ (For Vietnamese)

IGL membership number is B717

A-6

Certificate of Japanese Language Study

Certificate of Japanese Language Study

The applicant is required to verify that he/she has studied Japanese for more than 150 hours before applying to IGL and has acquired a Japanese language skill level equivalent to N5 grade on the Japanese Language Proficiency Test (or 4th grade of the old JLPT) or better. 

A-7

Family Register

Copy of an official identification (birth certificate, driver license)

(For those not from the People’s Republic China)

A-8

Certificate of Enrollment

For those still in school, submit a Certificate of Enrollment (Issued within 3 months of application)

A-9

 Certificate of Temporary Absence

If you need to be temporarily absent from your school to come to Japan, submit a Certificate of Temporary Absence.

(Issued within 3 months of application)

A-10

Certificate of Employment

(Issued within 3 months of application)

Certificate of Employment if previously employed.

  • Submit a certificate outlining the applicant's duration of employment and a clear description of position held.
  • Certificate must be written on letterhead paper, and must include the address, phone number, fax number, the name of a representative, a clear description of job held and the period of the applicant’s employment.

A-11

Copy of the Applicant’s Passport

A copy of the entire passport if you already possess a passport.

A-12

Confirmation Regarding the Protection of Personal
Belongings

Complete the designated form.

A-13

Certificate of Training / Work

Submit a document that clarifies the content, period of duration, financial compensation, and name of institution where the applicant received training or worked.

A-14

Written explanation/consent pertaining to family members.

Written explanation/consent pertaining to family members if applicant intends to leave spouse and/or children in their country.
・Must be filled in by a member of the applicant's family (spouse) in their native language .

All documents must be written by yourself. Amanuensis is not allowed. 
A Japanese translation must be attached to any documents written in any language other than Japanese.

Documents to be submitted by financial supporter

1. Financial Sponsor Living in Japan

No

Document Name

Details

B-1

Letter of Explanation of Financial Support

If a financial supporter lives in Japan, he/she must complete the designated form in Japanese.

B-2 Certificate of Employment
(issued within 3 months of application)
  • Certificate must be written on letterhead paper, and must include the address, phone number, fax number, the name of the representative, a clear description of job held and the period of the applicant’s employment
  • Copy of Company/Business Register if the financial supporter is a company representative/executive.
  • Copy of a Business Permit if financial supporter is self-employed
B-3 Certificate of Tax Declaration or Certificate of Tax Payment Certificates of Tax Declaration or
Certificate of Tax Payment for over 3 years
B-4 Certificate of Bank Balance
(issued within 3 months of application)
A certificate of Bank Balance with the balance amount being at least equivalent to the tuition and the cost of living expenses.
B-5 Certificate of Relations between the Applicant and Financial Supporter
  • Copy of a Family Register if the financial supporter is related to the applicant by blood
  • If the financial supporter is not related to the applicant by blood, clarify the relationships with the applicant.
B-6 Resident Registration Resident Registration on which the names of all the financial supporter’s family members are listed.

All documents must be written by yourself. Amanuensis is not allowed. 
A Japanese translation must be attached to any documents written in any language other than Japanese.

2. Financial Sponsor living Overseas

No

Document

Details

C-1 Letter of Explanation of Financial Support

If the financial supporter lives overseas, he/she must complete the designated form in Japanese.

C-2

Certificate of Employment
(issued within 3 months of application)

  • Certificate must be written on letterhead paper, and must include the address, phone number, fax number, the name of the representative, a clear description of job held and the period of the applicant’s employment
  • Copy of company/Business Register if the financial supporter is a company representative/executive.
  • Copy of a Business Permit if financial supporter is self-employed
C-3

Certificate of Tax Declaration or
Certificate of Tax Payment

Certificates of Tax Declaration or

Certificate of Tax Payment for over 3 years
C-4 Certificate of Bank Balance
(issued within 3 months of application)
A certificate of Bank Balance with the balance amount being at least equivalent to the tuition and the cost of living expenses.
C-5

Certificate  of Relations between the Applicant and Financial Supporter

  • Copy of a Family Register if the financial supporter is related to the applicant by blood
  • If the financial supporter is not related to the applicant by blood, clarify the relationship with the applicant.

All documents must be written by yourself. Amanuensis is not allowed. 
A Japanese translation must be attached to any documents written in any language other than Japanese.

All Certificates that are required to be submitted to the Hiroshima Regional Immigration Bureau ( at the end of June or December) must be issued within 3 months of application.

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